Requested from NPC by H. Buctayon at 09:37 AM on
Oct 08, 2018.
Purpose: For the creation of a privacy manual in our hospital
Date of Coverage: 01/01/2018 - 10/08/2018
Tracking no: #NPC-230991385555
Buctayon 09:37 AM, Oct 08, 2018
Sir/Madam:
Greetings!
I am from the Data Privacy Committee of the Veterans Regional Hospital (now, Region II Trauma and Medical Center).
May I request for:
1. A PDF file of any existing Privacy Manual, preferably by another hospital, upon which we can base the Privacy Manual which we will be creating for our hospital.
Although there is a format uploaded at the agency's website, we would appreciate it if we will be provided with an already existing and NPC-approved Privacy Manual for us to be guided accurately.
Thank you very much.
Chin 03:04 PM, Oct 09, 2020
October 9, 2020
Dear Hazel,
Thank you for your request dated Oct 08, 2018 09:37:40 AM under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch, for Sample Privacy Manual.
We received your request on Oct 08, 2018 09:37:40 AM and will respond on or before Oct 29, 2018 09:37:40 AM, in accordance with the Executive Order's implementing rules and regulations.
Should you have any questions regarding your request, kindly contact me using the reply function on the eFOI portal at https://www.foi.gov.ph/requests/aglzfmVmb2ktcGhyHQsSB0NvbnRlbnQiEE5QQy0yMzA5OTEzODU1NTUM, for request with ticket number #NPC-230991385555.
Thank you.
Respectfully,
Roren Marie Chin
FOI Officer
Patula 03:23 PM, Oct 09, 2020
Dear MS. BUCTAYON,
Greetings!
Thank you for your request dated 08 October 2018 under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.
Yor request
You requested a .pdf file of any existing Privacy Manual by a hospital which will be used as a basis for creating your own. We understand that you want to be provided with NPC-approved manual rather than the template or format uploaded on our website.
It should be stressed that the Privacy Manual is your organization's self-determined set of standards and protocols in pursuit of your responsibility to protect the privacy rights of individuals whose personal data you were entrusted with to handle. The Privacy Manual is for primary use of your organization and is not to be submitted to the NPC. Further, prior approval of NPC is not necessary, if not, inappropriate.
As such, we cannot provide you with an approved Privacy Manual from any private and public hospital as we do not have the same. The Privacy Manual Guide contained in the NPC Privacy Toolkit may still be utilized as a reference. Kindly refer to pages 82-89: https://www.privacy.gov.ph/wp-content/files/attachments/nwsltr/3rdToolkit_0618.pdf. Note that as Personal Information Controllers (PICs), you should only ensure that your Privacy Manual adequately covered your unique needs to guarantee the safety and security of personal data under your control or custody, thereby upholding an individual’s data privacy rights.
We hope we have provided substantial information on the matter.
Your right to request a review
If you are unhappy with this response to your FOI request, you may ask us to carry out an internal review of the response, by writing to Privacy Commissioner and Chairman Raymund E. Liboro at info@privacy.gov.ph. Your review request should explain why you are dissatisfied with this response, and should be made within 15 calendar days from the date when you received this letter. We will complete the review and tell you the result, within 30 calendar days from the date when we receive your review request. If you are not satisfied with result of the review, you then have the right to seek the appropriate judicial remedy before the courts.
Thank you.
Respectfully,
FOI Decision Maker
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