Bureau of Internal Revenue

Arcita 09:22 AM, May 30, 2023

May 30, 2023

Dear Frances juliane Avila:

I refer to my letter of May 28, 2023 10:36:46 PM about your request under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch, for REQUEST FORM OF 1902,1904 AND 2316.

In reply, please be informed of the following:

1. BIR Form 1902 - This form is submitted in the BIR Revenue District Office (RDO) triplicate copies wherein the Original is given to you, the Duplicate is with your employer and the triplicate copy is the file copy of BIR RDO. 

2. BIR Form 1904 - This is available for download at the BIR website (https://www.bir.gov.ph).

3. BIR Form 2316 - please be informed that your request for BIR Form 2316 for the Calendar Year 2018 to 2023 can be obtained through your EMPLOYER as they are obligated to furnish every employee a copy of the BIR Form 2316 as a proof of taxes withheld which shall serve as your Annual Income Tax Return (AITR) per Revenue Regulation 2-98, as amended.

“SECTION 2.83.1. Employees Withholding Statements (BIR Form No. 2316). – In general, every employer or other person who is required to deduct and withhold the tax on compensation, including fringe benefits given to rank and file employees, shall furnish every employee from whom taxes were withheld a Certificate of Compensation Payment and Tax Withheld (BIR Form No. 2316) on or before January 31 of the succeeding calendar year, or if employment is terminated before the close of such calendar year, on the day on which the last payment of compensation is made. The said BIR Form No. 2316 is also required to be issued by every employer to employees classified as Minimum Wage Earners (MWEs) and to other employees whose compensation were not subjected to withholding tax.

The employer shall prepare BIR Form No. 2316 in triplicate, which shall be distributed as follows:

(1)	Original – Employee’s copy;
(2)	Duplicate – BIR’s copy; and
(3)	Triplicate- Employer’s copy which shall be retained for a period of ten (10) years.”

Please coordinate with your employer and ask for the copy of your BIR Form 2316 from the Calendar Year 2018 to 2023 (in case your employment with them has been terminated) if you have not receive a copy. ticket number #BIR-633312208669, to respond.

During the period of us awaiting your reply, your request will be put on hold. If we do not receive a reply on or before Aug 22, 2023 01:16:38 AM, your request will be closed.

We hope to hear from you at the soonest possible time.

Thank you.

Respectfully,

FOI Receiving Officer
Public Information and Education Division