Bureau of Internal Revenue

Arcita 08:02 AM, Oct 06, 2022

October 6, 2022

Dear Ms. Telmo:

I refer to my letter of Oct 03, 2022 05:34:09 PM about your request under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch, for BIR Form 2316.

In connection with your request through eFOI Portal pertaining to the request for a copy of BIR Form 2316 as a Substitute Income Tax Return for Taxable Year/s January 1, 2012 to January 31, 2018.

Please be informed that per record/files of the district office/s for the aforementioned years 2012 to 2017 of Certificate of Withholding Taxes (BIR Form 2316) were already unavailable and was sent to archive for Records Disposition as it was more than five (5) years of safekeeping and retention period based on existing BIR Revenue Issuances (Revenue Memorandum Circular No. 73-2008) –Records Disposition Schedule of the Bureau of Internal Revenue which was approved by the Acting Executive Director of the National Archives of the Philippines (NAP) on June 5, 2008.

It will be practical and appropriate for you to refer to your employer/s and ask for the said copies where it actually originated.

Kindly send us the Name of your Employer/s for the Taxable Period of 2018, Employer/s Business Address and Employer/s TIN for us to coordinate and possibly endorse your request to the Revenue District Office (RDO) that has jurisdiction and where your employer/s are registered.

Email the needed information at sherry.ann.arcita@bir.gov.ph as this contains sensitive information and indicate in the subject email tracking number #BIR-827570346736, to respond.

During the period of us awaiting your reply, your request will be put on hold. If we do not receive a reply on or before Dec 28, 2022 11:57:15 PM, your request will be closed.

We hope to hear from you at the soonest possible time.

Thank you.

Respectfully,

FOI Officer
Public Information and Education Division